Financial reports

[ranger56]

Although I have been a Secretary/Treasurer for many years, I probably have not provided as much information as I could have on financial data of each league. What I have provided each year is a breakdown of the numbers of bowlers we had each week(our bowling alley does not charge us for less than full leagues. If we would have 80 members if full and actually only have 77, they only make us pay for 77) and the prize fund input for that week. The numbers show all lineage paid and total weeks collected and there have not been any questions for a more detailed report. Should I be providing more information, or am I actually ok with what I have provided since there have been no complaints or questions on where funds were applied?

[Keith Chambers]

I am one of those Secretaries that provides as much information to the President, and audit committee as possible; but I only provide a monthly financial statement to the league members. The information is about the same as yours, with the last two weeks broken out, secretary salary (if paid separately) listed separately, and the balance deposited in the league account, I also list credits for fees paid in advance and any fees arrears at the time of the report.
At the end of the season, I provide a more detailed report to all Team Captains, with additional copies available for interested league members. This report is a detailed balance sheet for the end of the league - complete with the amount of prize money paid to each team and any individual awardees and expenses that the league was responsible for.
I get a lot of compliments on the report, along with the comment "I wish other secretaries did this". The format comes directly from the League Operations Handbook. I am a firm believer in sharing information with the League Officers and Team Captains so that no one can say they were not aware of any problems. It is their money, they should be informed.